TashWord

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Tash is a professional writer who loves helping people communicate clearly and effectively.

Writing efficiently saves money

Published 14 September, 2011 | By TashWord

Using the fewest words possible to communicate the message simply is my writing ideal, and I have been known to edit many documents to be well under 50% of their original length. One example that comes to mind is a 75 A4 page text-only disclosure document I converted into 24 A5 pages with pictures!

So I found it very interesting to read a report from Ron Denholm about the costs of inefficient writing.

In summary, Ron shows than reducing document size (through more concise content) by 34% in a business setting can save businesses $153 per document in reading time for a team of 100 (that adds up to $3,060 saved over 20 documents – scary amount!)

Next time you write a report, will you edit out the wasted words to be more efficient?

Posted in business info & tools, writing | Tagged costs, inefficient, report, writing | 2 Comments

Must your website be interactive?

Published 13 September, 2011 | By TashWord

In a series of 10 posts, we have looked at the steps required to get your business online. Hopefully you’ve seen that getting a website up doesn’t have to be hard or very expensive, and that it can provide a lot of value to your business.

Up to a few years ago, that would be all you’d have to do to get a website up and running – with good content and links, it would probably have done quite well.

Now you will hear that people have higher expectations and that static (i.e. simple web pages that are one way only) sites are not effective.

There is an incredible number of websites out there now so competing against them all probably does need an edge such as an interactive site (where others can provide content on your site). However, you will not be competing against all those sites.

If you have been running business for a while without a website, you probably don’t need thousands of visitors to your site every week to survive. Many service based businesses also don’t need large amounts of traffic as they just need localised traffic.

While an interactive site may be more interesting and may do better than an equivalent static site, it is okay to have a static site. Here are some of my thoughts on static vs interactive sites:

a static site is fine for people needing basic information about your site (e.g. a friend referred me and I need to find your phone number)
a static site is better than an interactive site that is not maintained and looks rushed or empty, so if you don’t have the time or expertise to do an interactive site a static site is still valid option
content is king – having quality, relevant content is critical; keeping it updated and fresh will go a long way to making your site successful
know the purpose of your site and the preferences of your audience – both of these answers will influence the need of more interactivity
after you’ve had a static site for a while, built up some traffic and back links and have an idea of what you’re doing, you can slowly introduce some interactivity – it doesn’t have to be done all at once nor at the start of your site
making your site interactive actually isn’t very hard – making it work well is time consuming and can be challenging

So what do you think – does your website need to be interactive? Do you think all sites should be adding interactive features?

This post is part of Word Constructions’ Setting up a website series
1. having a website helps more than you
2. what’s involved in setting up a website?
3. Learn about web hosting
4. Preparing your initial website content
5. Managing website design 101
6. Choosing a web designer
7. Basic web pages
8. Navigating your site

9. Making web content attractive

10. Understanding keywords

Posted in blogging, web content | Tagged audience, content, interactive, purpose, static, website | 4 Comments

Judging spam comments

Published 12 September, 2011 | By TashWord

Having just deleted another batch of spam from my blog, I thought I’d share how obvious some of it is – and how you can avoid your comments being filtered out as spam.

Flattery is common “this is the best blog”, “you write so well man” and “you must be an expert on this” are some recent examples in my spam folder. Genuine compliments are a good strategy, fake flattery is likely to get your comment deleted quickly
Sounding impressed but never giving any specifics is also a common spam technique so they can use the same message in many blog posts. “I’ve been searching for this information” and “I was just discussing this topic the other day with my cousin” have been in my comments innumerable times; a genuine message would be specific and relevant, such as “I needed to know about clear communications” or “Some friends and I were just discussing keywords“
there is a discrepancy between the name, email address and URL usually means it is spam. If your name is Mary why wouldn’t your email address be mary@ or m.smith@? However, if the domain of email and URL disagree, I refuse to click on the link or accept the comment. So to get comments accepted, be honest and transparent.
multiple links will be picked up by spam filters, but even the inclusion of one link in a comment makes me wary unless I know the person commenting. I look carefully at any comment with a link and decide if it looks safe enough to try the link myself – I certainly won’t accept a link without checking its content. Sometimes I will accept the comment but disable the link first, and I don’t think I’ve ever added a link in a comment I’ve left elsewhere unless they have the ‘latest blog post’ facility provided.
really poor English is often a give away, too – and the ones that are obviously nonsense made up of part sentences should need no explanation. Poor writing of course is not 100% proof of spam so I do read these comments to assess if they are genuine or not. My tip is to make your comments read well to avoid being thought spam and to give your comment more credibility and weight.

Do you have any other tips for spotting spam comments for what they are?

Posted in blogging, business info & tools | Tagged avoid, blog, comments, spam | 3 Comments

Comparing books and eBooks

Published 9 September, 2011 | By TashWord

We’ve all grown up with traditional paper books, and if you’re like me you’ve loved them, too. Now we can get eBooks on all sorts of topics, fiction and non-fiction.

So what’s the difference between the two in terms of value? eBooks are cheaper than their paper equivalents, but does that reflect their value?

A traditional book – costs of the book in part has to cover the paper and printing process, plus transportation and storage so it is reasonable to pay more for a paper version of a book than an eBook. There is also the pleasure of curling up with a book in hand that an eBook reader just can’t replicate. I know that it is harder and slower for our eyes to read a computer screen so I assume the same apples for eBook readers of various sorts.

Both types of book involve the author’s time, the editing process (including professional editors in many cases) and marketing efforts.

An eBook can be received and the first page read within minutes of finding it, and that convenience suits many. It has the added convenience of being portable – as a friend of mine said, she could carry eight eBook travel guides with her on an overseas trip but the cost and weight of their paper equivalents would prevent carrying them.

So there is a jutification in paying for the books you choose.

However, the true value of any book is in the ideas shared by the author, along with the potential inspiration and impact on your life that comes with any good book. What you learn or imagine from the book is what you are really paying for, and that’s much harder to put a price on than the paper and printing.

PS In terms of a book that can truly change lives, have a look at End Malaria – it aims to inspire and teach while raising $20 per copy to save people form malaria. Unfortunately it appears available only though one retailer – if you find it elsewhere, please let me know!

Posted in bit off track | Tagged book, eBook, ideas, inspiration, value | 1 Comment

Getting free website PR

Published 8 September, 2011 | By TashWord

There are many ways to get PR – run an event, host a competition, support a worthy cause, just to name a few. Of course, you then need to let the media know about your PR so they can spread the word to a larger audience – this is generally done through a media release (although now days blogs, twitter and other social media outlets are useful, too).

However, being mentioned in the media is more effective if your bsueinss name and URL are also mentioned. For example, “Tash Hughes believes SMS text is wrong on a website” is not bad but for PR purposes it would be much better as “Tash Hughes of Word Constructions believes SMS text is wrong on a website”. Even better is a link (for online media) and URL to make it easy for people to follow through.

Joan Stewart has created a great list of ways to get your URL included in any media coverage – most are free, too.

Have you had your URL mentioned in any media exposure? What impact did it have on your business?

Posted in marketing | Tagged coverage, media release, PR, URL | Leave a comment

Understanding keywords in 9 steps

Published 7 September, 2011 | By TashWord

Once you set up your website and start reading about getting visitors (traffic) to your site, you are bound to hear about keywords (and key phrases but keywords is often used to mean both).

Here are a few points to help you understand keywords, their importance and how you can use them in your website content (and other online communications).

keywords are simply words that summarise your message – don’t get caught up that they are magical or fancier than that. If you are a plumber, your keywords could be plumber, pipes, gas fitting and domestic, but would exclude business, builder and accounts.
when you enter words into a search engine to find something, you are effectively using keywords. The web pages ranking highest for those keywords are what you will see in the search engine results
behind each web page is some information known as meta data. This is part of how websites and search engines work, so is another aspect of using keywords as you can add a string of keywords in your meta data.
make sure you use keywords that your potential customers will use
don’t use too many keywords as it gets hard to read and search engines may assess it as an attempt to trick them. Always write for humans so it is interesting and relevant, rather than writing nonsense just to get keywords on a page
each page on your site has a different purpose and will have different content so don’t expect each one to have exactly the same combination of keywords. In fact, search engines apparently give better ranks to sites with varied keywords across the site.
specific words (e.g. dresses compared to clothes) are easier to rank well for but they are likely to have fewer searches so you need to balance which keywords are most useful to you. Of course, less effective words can still be used but just less often than your main keywords.
use keywords in your online ads and directory listings, social media profiles, etc – not just in your own web pages. When you have the control, get keywords in the text of links to your site, too.
within the boundaries of writing for humans, remember that keywords earlier in a piece of writing and highlighted in some way will have more impact than keywords late in the piece. (By highlighted I mean placed in a title or heading, in bold font or in italics)

If you used a good web designer in creating your site, they have probably added some keywords into your meta data, headers, image descriptions and so on. Likewise, if your content was professionally written, edited or reviewed, there are likely to be some well placed keywords on your site already.

However, it is an ongoing task to keep your keywords working effectively so worth understanding even if someone else manages it for you.

Posted in marketing, web content, writing | Tagged content, keywords, traffic, word | 3 Comments

Hard stuff pays off

Published 5 September, 2011 | By TashWord

I really liked this comment by Hugh MacLeod:

Because Facebook and Twitter are too easy. Keeping up a decent blog that people actually want to take the time to read, that’s much harder. And it’s the hard stuff that pays off in the end.

Besides, even if they’re very good at hiding the fact, over on Twitter and Facebook, it’s not your content, it’s their content.

The content on your blog, however, belongs to you, and you alone. People come to your online home, to hear what you have to say, not to hear what everybody else has to say. This sense of personal sovereignty is important.

Ownership of your content is important, but I particularly liked the acknowledgement that sometimes you have to accept the harder option as it is likely to produce the greater rewards. Sure it s easy to have a static website, fill your blog with others’ content, or post self-promoting or vacuous content on Twitter, but a quality blog will give much better long term results.

Do you think the hard stuff generally pays off more in the long term? Have you ever consciously chosen to do then are stuff to reap the reward unlikely to come from the easier option?

Posted in bit off track, blogging, business info & tools, social media | Tagged blog, content, hard, pays off | Leave a comment

Getting your website found…

Published 2 September, 2011 | By TashWord

There are many ways to promote your website, some will be more effective than others for your business and some are cheaper than others.

You will probably get the best results by using a number of promotional means, especially as some will take time to have much impact (promotional articles for example are effective over time).

It is also worth remembering that it is not just in the early stages of your website that you need to promote it – it will be an ongoing process although the level and style of promotion is likely to be different at various times.

So here are 9 tips for getting your website found…

put a listing into some online directories – but remember free isn’t always a good investment and that some directories are really only used by people adding listings. However, more incoming links helps with search engines, too (excluding links from link farms and other black listed sites)
list your URL in your signature in emails you send and comments you add in any online forums
if you have an enewsletter, get it included in a newsletter aggregator for more links to your site and potentially building your subscriber list
include your URL prominently in your social media profiles and in some of your updates
submit promotional articles to various sites and newsletters – they build credibility as well as incoming links
put ads in newsletters sent to your target audience
Having a blog in itself can build your website traffic, and you can enhance that further by adding your link to blog directories, and commenting on other blogs
place ads on other sites (including through search engines themselves and social media platforms) – this often will cost money but sometimes you can barter or find free opportunities
making use of offline promotions (think about ads in papers, radio ads, flyers, business cards, stationery and the like)

SEO needs to be understood as it encompasses all of the above to some extent and can send you a lot of traffic if harnessed well. It is also an ongoing process and will require many adjustments on your site over time to keep things fresh and allow for changes in search engine rules.

It is certainly possible to manage your own SEO or you can hire someone to help you with it. However, there are many people offering SEO services who are not ethical or qualified to help so be very careful who you trust with any SEO activities – and my personal opinion is to never use a SEO company who sends you an unsolicited email asking for your money.
This post is part of Word Constructions’ Setting up a website series
1. having a website helps more than you
2. what’s involved in setting up a website?
3. Learn about web hosting
4. Preparing your initial website content
5. Managing website design 101
6. Choosing a web designer
7. Basic web pages
8. Navigating your site
9. Making your website attractive

Posted in marketing, web content | Tagged directories, links, offline, online, seo | 7 Comments

Social media is not all good

Published 1 September, 2011 | By TashWord

Like it or not, social media is here and is a major part of our society.

I think it is important that we all have some understanding of social media so we can make informed choices about participating or not.

Unlike some, I don’t think every business MUST be on social media to survive or thrive. Although it is becoming more important as more people expect it.

Mark Schaefer recently posted about social media sewage… and hope. He lists a number of the negatives social media (including blogging) has brought with it – I totally agree that leaving heaps of spam comments in a blog, disreputable SEO approaches and practices, and stealing people’s content are unacceptable behaviours and I don’t understand how people can live with such actions.

I haven’t had Marks ‘hope’ experience but I still believe in sharing information and believe social media has a part to play in my business.

Social media is just one form of marketing

It got me thinking that perhaps some business people need to hear that it’s ok to not be on social media, that it isn’t the cure to all business woes nor is it perfect.

So here are some reasons against using social media which you can weigh up against the advantages when making your decision.

it takes time and patience. You’re unlikely to see more sales or leads in the short term, and it takes time to put up some content (especially if you put thought into it and try adding value to your community)
you open yourself up to more spam, malware and virus exposure, scam invitations and other undesirable people
if your audience isn’t interested in social media, your efforts will go to waste – be sure to only use media your audience uses
if you just want to advertise, rather than share information and build relationships, your presence on social media is probably a waste of everyone’s time
social media gives you the opportunity to speak your mind and get on your soapbox. Great for people wanting to exercise their freedom of speech, not always so good for a business spokesperson – if you can’t moderate your words to suit your business brand, social media may be a little risky
social media is about communication – if you aren’t interested in having a two-way conversation, a static website may be more your style
the message you write is critical to your social media success so if writing and communicating your thoughts is a challenge, consider your social media strategy carefully – short tweets may work better than long blog posts, a ghost writer could help with blogging and videos for You Tube may be your best option

If you are already using social media, have you thought about how it is benefiting you compared to what it is costing you? Is it doing the job you ‘hired’ it for, another job or is it just costing you?

Follow @TashWord

* Image courtesy of 123rf

Posted in business info & tools, social media | Tagged brand, seo, social media, spam, time | 4 Comments

Making web content attractive

Published 31 August, 2011 | By TashWord

As you work on your website, there are some key activities to making the site more attractive (and therefore effective) for both humans and search engines.

Of course the key feature of a successful website is providing useful information – great navigation and design won’t do much if the content is lacking – but the following activities will make the content more accessible.

1. write for websites

Website content is not the same as content you would write in a letter or a printed brochure. Our eyes work slightly differently on a screen compared to a page and people have different expectations so web content needs to be short and start with the most important information.

Website content also has the advantage of hyperlinks so it is easier to refer to other information directly, including defining words and terms away from the main content.

2. utilise keywords and phrases (we’ll cover this further in this series, too)

A keyword or phrase is what people and search engines look for to judge if a web page is relevant; so keywords for this blog post could be web content, content, website, effective and SEO.

In general, the more you use a keyword, the more your page will get noticed in relevant searches so it is important to know your keywords and put them into your content. However, you need to balance adding keywords with readability of the content.

3. tell people about your site (check on Friday for the next post in our series for ideas)

The best website in the world won’t bring in business if no one knows about it so get the message out there! Whether it’s telling your friends or paying for a TV ad, or a multitude of options in between, you need an ongoing process of telling people your website exists.

4. keep the site fresh and current

Fresh fruit & content has more appeal

Websites need to be updated and changed – you can’t just make it great and then leave it for years. While some content really doesn’t need regular updates (there’s only so many ways you can write “our phone number is 1234”!), frequently adding new content to your site gives people a reason to come back and makes it more attractive to search engines.

Some ways to keep your site fresh and current are to avoid unnecessary dates, removing old dates (e.g. for events in the past), add a blog or a feed (whether from a RSS feed or social media) and to add new portfolio items and testimonials.

5. link to related information

There are two main reasons to add links throughout your website content. Firstly, it can make things easier for your site visitors as they can find related information very easily. Being easy for your visitors gives them a good feeling about you and also means you can lead them along various steps to your action points.

Separately, search engines use links as part of their formulae in ranking your site against similar ones, so having more links to your web pages can help your search engine results – even links from your own site count.

Posted in marketing, web content | Tagged content, keyword, search engine, website, write | 8 Comments

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