I hope you find my writing and business tips and observations useful. My business and blog are dedicated to helping businesses communicate clearly and reach their potential. Read, subscribe to my newsletter, enjoy!Tash

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Avoiding fluff keeps the message clear

Whatever message you are trying to convey, the clearer you can make it the easier it will be to understand and remember.

Generally, a shorter, simpler sentence will explain a message better than a long, complex sentence. Or paragraph.

Giving unnecessary options

I recently came across this sentence on a website form:  ‘credit card details only needed if posting this form’.Filling in f a form to mail in envelope

It seems simple enough – we don’t need your credit card details if you send us the form electronically or by courier pigeon. So if you’re not posting the form, save yourself the trouble of filling in half our form is the subtext.

One slight problem though – there was absolutely no way to submit their form except by posting it. The form was just a pdf to print off – there was no online submission nor was there an email address or fax number to be seen on the site.

So what they’re really saying is ‘fill in the credit card details’.

Check if it is needed

I think it’s pretty simple – if the information is meaningless (like credit card details for unavailable options) or useless, delete it.

Sometimes it’s a matter of reading through your words point by point and testing them out.

Sometimes it works better to list what is necessary then go to the text and assess everything not on the list – it may add value so you keep it but otherwise, delete it.

This is just as important when you change something as when you first write it.

In our example above, they may have had email details on the site but removed it to reduce spam and forgot to update the form reference.

When’s the last time you filled in a form on your site or followed your sales process to check it all makes sense and works? Did you read every word to be sure nothing pointless is in there?