I hope you find my writing and business tips and observations useful. My business and blog are dedicated to helping businesses communicate clearly and reach their potential.
Read, subscribe to my newsletter, enjoy!Tash
Timing a media release
A media release is generally an announcement of something you consider newsworthy enough the media may tell your story. So when do you tell the media?
There is no simple answer, but there are some guidelines depending on what type of release you are sending out.
If your release is announcing something that has happened (e.g. “we won an award”)
- send it out ASAP
If your release is about an upcoming event (e.g. “our school fete is on the 9th May”)
- don’t send it until you know all the important facts (especially dates, times and place, or the name, address and URL of a new business)
- send it early enough for the media to use it. For example, if the local paper is printed on Tuesday don’t send the release on the Tuesday afternoon immediately before the event. Note that some media outlets have a much longer lead time than others – some magazines need things months in advance. Likewise, consider their time requirements before sending it too early – a local paper or website doesn’t need to know about a small event 3 months in advance, they’ll just forget it if you tell them too soon!
- include a release date. That is, at the top of the media release, write “Not to be released until 1 June 2008” or similar so the media know it is advance warning
In addition, if your release is about the launch of a new website
- don’t send the release until there is something on the website! Sending the media to ‘coming soon’ page won’t impress them and it is less likely that they will publish your story. The site doesn’t have to be complete, but have a welcome page that introduces the business/site, some contact details and has a look that complements the final look – this is much more professional and enticing. If the site is near completion, you may even send the media a link that shows them what the site will look like even if it isn’t yet available at the final URL
If your release isn’t time critical, then you can send it at any time of course! But I would question its newsworthiness if it really has no time frame attached..
The timing doesn’t have to be hard – just use a little common sense really.
Happy writing!
Website marketing
I went to a Business Mums Network morning tea this morning – in fact I hosted it!
The speaker, Lucie Battaini of MultiMediART, spoke to us about using simple and mostly free techniques to get more people to your website. Although I knew a lot of what Lucie spoke about, it was great to hear it all put together and I learnt some new things, too.
For instance, Lucie spoke about keywords – apparently, keyword metadata isn’t used by most search engines now but the use of keywords in your content is crucial. That means you should include a couple of important words as many times as possible in your web content for search engines to find and correctly categorise you.
However, it is really important to not overuse your keywords – imagine if I used ‘business writing’ at least once in every sentence – boring and confusing to read. I find it better to write the information normally so it flows properly, and then go back and see if there’s a way to add a few more keywords without loosing the flow.
And of course, Lucie pointed out that content is King, so I’d better get writing!
Word Constructions ~ for all your business writing needs
Recent Comments