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How businesses can use templates

So I’ve posted about poor template use and given some tips on maximising your use of templates.

But maybe you’re wondering what sorts of templates you could use in the first place. Or whether it is worth the effort to prepare a template.

What are templates for?

Advanatges of using templates - and diadvnaatges of not using templates

Templates have so much to offer a business…

Templates are great for

  1. saving time as you don’t have to start a document from scratch each time you use it. This applies to commonly used documents (so you save time regularly) and infrequently used documents (so you don’t have to search for the ‘last time you did something like this’ to find the details).
  2. ensuring consistency over time and between staff members. A template means everyone says the same thing so there is no confusion.
  3. building your brand through consistency in style as well as consistency in the actual message. Imagine one staff member writes formal letters while another writes casual letters in the same circumstances – a template means both use the same style.
  4. ensuring all important details are included. In the rush of everyday, it is easy to write something and forget a particular detail; a carefully prepared template will have those details (either in full or as a field for you to enter the correct information)

So, what templates can we use?

Ok, that’s as easy as answering ‘what letters can we use in our business?’

There are many different things that can be put into a template for improved efficiency and branding. So this list is a sample to get you thinking of what can be changed in your business.

  1. one-off use of major business document templates like a style guide, marketing plan, business plan and personnel manuals. (Note by one-off I mean the template is generally used once but the document itself is updated periodically).
  2. regularly used documents such as sales letters, enquiry letters/emails, welcome letters, overdue accounts notices
  3. briefs for suppliers such as writers, designers, programmers
  4. an outline template for items such as blog posts, management reports and media releases
  5. general stationery can be set up as templates – for example, a letterhead can have the date/name/address/greeting fields prepared and a prepared minutes format can make reporting on meetings much easier
  6. technical and/or legal documents such as terms and conditions for competitions, customer contracts and instruction manuals/guides.

What other templates have you used that have made your business life a bit simpler and easier?

Train the child’s flesh

Clear writing is important for getting your message across, and often to help you make sales.

A poor message won’t attract as many sales nor earn respect or trust so it is worth getting help if you struggle writing clearly.

As a very clear example of this, I wanted to share the information on the back of a jigsaw puzzle box aimed at 3 year olds.

Give parents’ word:

In childhood there are per 80, the  growth of human’s brain. At period the learning and attraction is  most strongest in a life. So the parents pay attention to train your children.

Clever is not inborn, it’s gestated in the circumstance of growth. If the parents can choose more toys, that it can guide their hand and brain with together. Not only it trains their dexterity hands in the iteration, but also coordination function their brain, eyes and hands, It will breed a clever, health child.

Introduction of function:

Play the  number train, it can train acquaintance and memory to color, material and English word, and enhance recognition to sight and total concept.

Play the number train, Must according to the order of the number, Then patch a intact number train, So it can advance the growth of child’s flesh and raising the custom of hand.

child's toy trainOn the positive side, if it was web content, the word train was a good choice – it both represents the image on the jigsaw and the idea of training or teaching so is a great keyword for them.

Beyond that, I’m struggling to find much positive about this example of writing! Although to be fair everything is spelt correctly! I’m not going to list all the errors, either, as it would become a very long post if I tried, lol.

Obviously English is their second language but if you’re selling to English markets it is worth getting someone who truly knows English to check your work first.

Luckily, I didn’t need any instructions to do a jigsaw but imagine if I had needed their instructions…