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Formatting email text

Did you know that our eyes  focus on the left margin so this is the best place to start writing?

This applies to letters and other written materials (only very old fashioned styles would have indented paragraphs for letters) but even more so to electronic materials such as emails.

Of course, the other advantage of starting paragraphs on the left margin is that it is easier to type – no formatting pages or repeatedly using the tab button! And for email systems that indent previous email messages when forwarding (a very annoying system in my opinion but that’s off the point!), having indented paragraphs would look absolutely horrible and potentially end up far to the right.

So the simple answer to how to format emails is – don’t! That is, don’t format the main text – you do need to consider a space after the greeting and between paragraphs.

Let your words be the focus of your emails, and use your words wisely!

2 Responses to Formatting email text

  • Have to agree with you Tash, leave the indents out and add a line space between each paragraph. The next issue is the email that for some reason inserts a line space between each line of typing. Your small message suddenly takes up the whole screen.

    • tashword says:

      Nice to hear form you, Leone 🙂

      Not quite as easy to fix program generated formatting, unfortunately. Some programs make emails look horrible (I really hate the ones that put >>> before each line of text).

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