{"id":219,"date":"2007-11-12T17:45:48","date_gmt":"2007-11-12T07:45:48","guid":{"rendered":"http:\/\/wordconstructions.com.au\/blog\/2007\/11\/polite-emails\/"},"modified":"2010-05-26T13:48:24","modified_gmt":"2010-05-26T03:48:24","slug":"polite-emails","status":"publish","type":"post","link":"https:\/\/wordconstructions.com.au\/blog\/2007\/11\/polite-emails\/","title":{"rendered":"Polite emails"},"content":{"rendered":"<p><img decoding=\"async\" src=\"http:\/\/www.wordconstructions.com\/images\/thankyoupen.jpg\" border=\"0\" alt=\"Writing thank you\" width=\"150\" height=\"30\" align=\"right\" \/>Writing an email is so quick and easy that sometimes we forget it is in writing and still reflects on how we are perceived.<\/p>\n<p>For starters, emails should be just as polite as letter or face-to-face contact. Apart from being likely to get a positive response to good manners, it is simply a sign of respect and professionalism.<\/p>\n<p style=\"line-height: 15.6pt;\"><span style=\"font-family: Georgia;\">I recently received an email from someone who runs a network which I don&#8217;t participate in. The second paragraph started with &#8220;<span>If you are not a fan of\u00a0using Forums, perhaps now is a good time to change your attitude.\u201d<\/span><\/span><\/p>\n<p><span style=\"font-family: Georgia;\"><span>It didn&#8217;t help that there was no greeting to start the email (It opened with &#8220;Just a reminder to go to the Forum&#8221;)<\/span><\/span><\/p>\n<p style=\"line-height: 15.6pt;\"><span style=\"font-family: Georgia;\"><span>I found this quite rude and it actually made me less likely to join her forums in case that is how I would be treated there as well. She made no allowance for people being busy, having concerns over online security* or not knowing how to use a forum &#8211; she just assumed I have a bad attitude and that I should change it to suit her.<\/span><\/span><\/p>\n<p style=\"line-height: 15.6pt;\"><span style=\"font-family: Georgia;\"><span>So how do you keep an email polite?<\/span><\/span><\/p>\n<ul>\n<li>\n<p style=\"line-height: 15.6pt;\"><span style=\"font-family: Georgia;\"><span>start with a greeting, and preferably use the person&#8217;s name<\/span><\/span><\/p>\n<\/li>\n<li>\n<p style=\"line-height: 15.6pt;\"><span style=\"font-family: Georgia;\"><span>use words like please and thank you<\/span><\/span><\/p>\n<\/li>\n<li>\n<p style=\"line-height: 15.6pt;\"><span style=\"font-family: Georgia;\"><span>don&#8217;t insult people &#8211; if you must say something negative, put it in positive or constructive terms<\/span><\/span><\/p>\n<\/li>\n<li>\n<p style=\"line-height: 15.6pt;\"><span style=\"font-family: Georgia;\"><span>be brief so you don&#8217;t waste their time<\/span><\/span><\/p>\n<\/li>\n<li>\n<p style=\"line-height: 15.6pt;\"><span style=\"font-family: Georgia;\"><span>use proper sentences so it is easy to understand and you look intelligent and literate<\/span><\/span><\/p>\n<\/li>\n<li>\n<p style=\"line-height: 15.6pt;\"><span style=\"font-family: Georgia;\"><span>treat the reader with respect &#8211; if you wouldn&#8217;t say it to their face, it isn&#8217;t appropriate to write it either<\/span><\/span><\/p>\n<\/li>\n<\/ul>\n<p>* Her email mentions that non-members can read the posts so I would have concerns about the security of the site.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Writing an email is so quick and easy that sometimes we forget it is in writing and still reflects on how we are perceived. For starters, emails should be just as polite as letter or face-to-face contact. Apart from being likely to get a positive response to good manners, it is simply a sign of [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"om_disable_all_campaigns":false,"_monsterinsights_skip_tracking":false,"_monsterinsights_sitenote_active":false,"_monsterinsights_sitenote_note":"","_monsterinsights_sitenote_category":0,"footnotes":""},"categories":[70],"tags":[645,222,125,428,581,1721],"class_list":["post-219","post","type-post","status-publish","format-standard","hentry","category-grammar-details-2","tag-easy","tag-email","tag-grammar","tag-polite","tag-rude","tag-writing"],"aioseo_notices":[],"_links":{"self":[{"href":"https:\/\/wordconstructions.com.au\/blog\/wp-json\/wp\/v2\/posts\/219","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wordconstructions.com.au\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wordconstructions.com.au\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wordconstructions.com.au\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/wordconstructions.com.au\/blog\/wp-json\/wp\/v2\/comments?post=219"}],"version-history":[{"count":1,"href":"https:\/\/wordconstructions.com.au\/blog\/wp-json\/wp\/v2\/posts\/219\/revisions"}],"predecessor-version":[{"id":1035,"href":"https:\/\/wordconstructions.com.au\/blog\/wp-json\/wp\/v2\/posts\/219\/revisions\/1035"}],"wp:attachment":[{"href":"https:\/\/wordconstructions.com.au\/blog\/wp-json\/wp\/v2\/media?parent=219"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wordconstructions.com.au\/blog\/wp-json\/wp\/v2\/categories?post=219"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wordconstructions.com.au\/blog\/wp-json\/wp\/v2\/tags?post=219"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}