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smaller tasks

Breaking it down

Breaking big issues into smaller pieces makes things manageable because:

  1. it less daunting to look at small tasks than one huge task (remember the elephant – I can eat one bite but putting an entire elephant in my mouth is overwhelming!)
  2. you then can earn a series of achievements to feel rewarded and satisfied, and see your progress. Working on one huge task means you have to do a lot of work before you can see results
  3. finishing small tasks can sometimes be fitted into small time slots such as between meetings or while you’re waiting for someone to arrive
  4. you may be able to get others to do parts of the job. For example, when I manage a client’s annual report I break it into content and design first so I can outsource the design work before breaking the content aspect into sections. I also get my admin support to arrange the printing and to review the designer drafts for any missed corrections.
  5. you can set deadlines for small tasks and therefore make sure you are on track for the big project – it is hard to know how close you are to finishing and meeting deadlines if the job is just one big task
  6. you will feel less stressed and overwhelmed, you will feel more in control and capable. Feeling good is a worthy aim in itself, but it also makes you work more efficiently and effectively so you will probably finish the project sooner, too
What projects have you found easier once you’ve broken them into manageable pieces?